• Executive Secretary

    Posted Date 3 weeks ago(4/3/2018 2:53 PM)
    Job ID
    2018-60588
    Program Posting
    San Diego
    Regular / Temp
    Regular Full-Time
    Min. Exp.(Yrs)
    1
    Category
    Administrative/Clerical
    Location
    San Diego
    Zip Code
    92123
    Official Job Title
    Coordinator
    State
    California
  • Overview

    Why VITAS Healthcare and What Do They Offer Me?

    VITAS Healthcare is the nation’s leading provider of end of life care. We provide our employees opportunities for professional growth, advancement and competitive benefits. 

     

    Responsible for providing administrative/clerical support to ensure office processes run smoothly and are successful in supporting other business activities.

    • Draft, edit, and prepare correspondence; Develop and maintain records, files and spreadsheets
    • Receive and process phone calls, emails, and inquiries
    • Maintain and update files and databases
    • Provide positive customer service as usually serving as the first point of contact
    • Assist in planning special events, projects assignments and requests
    • Assist with HR functions such as data entry, background checks, compliance updates, etc.
    • Acts as a liaison between business services and staff
    • Maintain schedules and arrange travel, meetings, events, and appointments
    • Assist in vendor relationship management; Verify and process expense reports
    • Monitor office supply inventory and place orders as necessary
    • Perform related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to perform any other job-related duties assigned by their supervisor or management.

     

    Benefits Include

    • Competitive compensation
    • Health, dental, vision, life and disability insurance
    • Pre-tax healthcare and dependent care flexible spending accounts
    • Life insurance
    • 401(k) plan with numerous investment options and generous company match
    • Cancer and/or critical illness benefit
    • Tuition Reimbursement
    • Paid Time Off
    • Employee Assistance Program
    • Legal Insurance
    • Affinity Program

    Qualifications

    • At least one year working in a fast-paced office environment required
    • Great organizational record keeping skills with attention to detail
    • Excellent time management, verbal and communication skills with the ability to resolve problems
    • Ability to work on various assignments simultaneously
    • Strong interpersonal skills within all levels of the organization
    • Ability to navigate within automated systems and proficiency in Outlook, Word and Excel

    Education

    Completion of high school or basic education equivalency required. Bachelor’s degree or combination of experience and education preferred

    Special Instructions to Candidates

    For applicants who may work in San Francisco, VITAS will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Fair Chance ordinance.

    EOE/AA
    M/F/D/V
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